INFGERM-MOBILITY
EU
Leonardo mobility project (HU/00/PL/205)
Projects.
Dr.
Koch (Global Market, Initiative 21) presented a need in specialists in
informatics of the German small and medium size enterprises. The consortium
will investigate the creation of a project for these activities. Dr. Koch
was invited for a visit to Hungary by BUTE and Dunaferr. Some other projects
(related mainly to students' mobility) were discussed as well.
Project
2. (pilot) Alternative training of informaticians – prospective small entrepreneurs
in International cooperation (INFGERM). The pre-proposal was accepted.
A full proposal was presented.
The
start of activities related to the realization of the mobility project.
Official
information about the rejection of the pilot project application.
1.
Introduction of the project (consortium, objectives, finances, contractual
period, related projects)
2.
Report on the activities carried out by January 4, 2001.
3.
Discussion and proposal about the financial conditions and administration.
4.
Discussion and proposal about the language training of the participants.
5.
Discussion about the selection process, planning the further steps (especially
the follow up of students' work abroad).
Evaluation
of the selection process, the start of the placements of the first 19 students.
Finalization of the tutorship type activities.
Preparation
of the placements of the remaining 11 students.
Deadlines
for different (professional, organizational, financial activities (see
Minutes).
To
discuss the question of copyright and confidentiality at the consortium
meeting (using the experience of CNAM, Dunaferr), to prepare a proposal
for all participants.
May 19-21. Consortium
Meeting. Ricsováry Major, Hungary. Midterm
evaluation of the activities carried out in the project. Discussion of
tasks related to the 2nd group of students. Meeting wit the representatives
of German enterprises, Budapest, May 21-22, 2001. (The activities of
the 2 consequent meetings will be summarized together).
The coordinator (P.
Moson) presented the main activities of the project: 19 students (11 DUP,
5 BUTE, 3 BPT) started their practical placements in February followed
a professional and language preparation. The students were visited by the
German and Hungarian project managers in March, and by university tutors
in May. All sides (enterprises, higher educational institutions, students)
are satisfied by the results. The coordinator formulated the tasks of the
nearest future: finalize the presentation of higher educational institutions,
use the document prepared for enterprises. The representative of CNAM was
asked for the internal evaluation of the activities.
The financial coordinator
(I. Varga) informed about the financial situation. To finance the stay
of the 2nd group of students (another 11, the start is planned for July
15, 2001) the project needs the second installment of the Leonardo support.
It was decided to present the Intermediate report as soon as possible.
All documents needed for this report (invoices, plane tickets etc.) should
be sent to the project management by MAY 30, 2001.
The German coordinator
(Th. Pfau) presented in detail the work done by IBISTRA and BITKOM. About
1600 information letters were sent to the enterprises. By this moment approximately
200 answers arrived. It was a hard task to organize the selection process,
to create the organizational (accommodation, meals, travel etc. ) and administrative
(e.g. visa, permissions) conditions. However this work has been carried
out well. Dr. Pfau agreed that all participants were satisfied with the
project. Based on the experience he proposed to begin the organizational
process earlier, to increase the participation of the enterprises in the
selection, to offer a "social introduction" (cultural differences)
besides the professional and language training. He asked (on behalf of
the enterprises) the cancellation of the "break" in the students'
work related to some educational obligations. It was decided (when it is
possible) to begin the placement of the 3rd group (financed by a new Leonardo
project INFTRAIN) in January 1, 2002 (instead of mid February), then it
will be over by the end of May, and the students can satisfy these obligations
in June.
The consortium considered
the questions formulated after the visit of the management unit to Germany:
"To invite the
interested enterprises for a selection meeting in the end of May":
This visit was carried out on May 21-22, 2001. The 3 representatives of
German enterprises (BITKOM members) met 18 students interested in the training,
presented their enterprises. The students presented themselves (in English
or German) prepared their cv, filled a questionnaire (all this documentation
was given to these enterprises, and will be sent to others as well). The
common part of the meeting was followed by individual discussions. The
participating enterprises will declare about their willingness in a 1 week
term. According to the plans the next 11 students will start their practical
placement on July 15, 2001.
"To begin the
language training as soon as possible, when the candidates are collected
(before the selection procedure)". The language training was started
at the beginning of May (2 groups: beginner and advanced).
"To ask the representatives
of higher educational institutions to prepare a short document about the
characteristic of their training in informatics (with indications how one
can get more information)". A preliminary variant has been prepared.
"To discuss the
question of copyright and confidentiality at the consortium meeting (using
the experience of CNAM, Dunaferr), to prepare a proposal for all participants."
The consortium members shared their experience, how they guarantee the
confidentiality of diploma works prepared at an enterprise in the competitive
sector. The CNAM will send a copy of the corresponding document used by
its institutions. It was declared that there existed good solutions both
in EU and Hungary.
Another elements of
the meeting. The participants commented the previous questions, summarized
their activities. Some important elements: · A. Szalafay presented the
document (written in German) about the experience of Dunaferr, suggestions
to participating enterprises. · Gy. Csopaki informed about his visit to
Germany. (Good impressions, possible Ph.D.) · M. Seebauer presented the
new 3+1 year curriculum of BPT (3 years academic studies + 1 year cooperative
studies at industry). The possibility of the integration into the project
will be investigated. · J-S. Chantome underline the necessity of "formalization"
of the project, of the services offered (e.g. similarly to the CNAM prepare
a PRACTICAL GUIDE containing: general description, objectives; details
of the different processes needed for participants (selection, accommodation,
visa, permission etc.), benefits for partners (with some new ideas: enterprises:
more emphasis on university tutorship, students: reference letter / certificate
from enterprise / project). This is especially important if the consortium
wants to continue the activities in reduced Leonardo conditions. · P. Szebenyi
informed about the language training, the importance of which was underlined.
June,
Mid July 2001.
The
placement of the 1st group of students was over. Some problems
appeared at CoDeMa (Berlin). They will be evaluated later after the end
of detailed studies.
According
to the decision of the Consortium meeting in May the preparation of the
2nd group of students was began. 6 conventions have been signed
for the remaining 11 places (1 student will begin the practical placement
on July 16, 1 on July 23, another 3 on Aug 3, there are some visa problems
because of the Rumanian citizenship of the 6th student). 4 students
will begin the placement probably on September 1st. On July
2nd Dr. Pfau (IBISTRA) visited Budapest and met the candidates.
The Intermediate report
of the Leonardo project and the Phare support report were presented.
September 17, 2001. Meeting of the Hungarian consortium members of projects INFGERM and INFTRAIN. Participants: L. Csink, M. Seebauer (Budapest Polytechnics), L. Kadocsa (Dunaújváros Polytechnics), Gy. Csopaki (BUTE Faculty of Electrical Engineering and Informatics), I. Varga, B. Németh, P. Moson (BUTE coordination unit). The main questions discussed:
INFTRAIN project. The contracts (both Leonardo and Phare) have been signed. The revised budget and activity plan follows the decisions accepted at the Consortium meeting (May 19-21, 2001). Some (small) changes were proposed based on the experience obtained in the last months (e.g. the start of mobility is pushed to mid January, as we had management type problems /e.g. with visas/, summer holiday at the companies in Germany, and probably it would be the same in the Christmas period. Main elements: 1. Time duration 18 months, official start: October 1, 2001. 2. Number of students involved 22, 20 in Germany (accepted), 2 in Sweden (under discussion). 3. Distribution of total budget (approximately 100.000 EURO): 80% students mobility, 20 % preparation, follow up, evaluation, management costs. A detailed variant has been given to the consortium members. 4. Timetable of activities in 2001 (there is a more detailed one in Hungarian). Student recruitment (05.10.01), need of enterprises (01.11.01), contracts (15.12.01), start of language courses, cultural preparation (24.10.01), organization of travel (15.12.01 - 05.01.02), start of placements January 15, 2002, end June 14, 2002. 5. Some new methodological elements: the higher educational institutions will prepare a priority list of their students candidates for the mobility, more information will be given about the discipline at work place, a project presentation day will be organized during the visit of Dr. Pfau (IBISTRA) to Budapest with the participation and presentation of students involved earlier in the mobility, the institutions are asked for the follow up of activities (academic and carrier) of the project participants. 6. A Consortium Meeting will be held in Hungary in the period JANUARY 17-21, 2002.
INFGERM project. Another 9 students have started (7) or will start in these days (2) their 5 months practical placements. The preparation, management activities has been modified based on the evaluation of the 1st group (19 students). In general the project is carried out successfully. A prolongation of the project deadline will be asked (for the realization of the remaining 2 mobilities). In case of acceptance these visits will be organized together with the students of new INFTRAIN project, and under the same conditions.
OTHERS. The Hungarian consortium members considered the question of continuation of joint activities, the use of results of other Leonardo projects (e.g. MESIPA pilot project). The final decisions will be taken at the meeting in January 2002-
September 25, 2001. Budapest. Information meeting for the Hungarian students, candidates of projects INFGERM and INFTRAIN. Participants: Th. Pfau (IBISTRAS, Germany), M. Seebauer (Budapest Polytechnics), L. Kadocsa (Dunaújváros Polytechnics), Gy. Csopaki (BUTE Faculty of Electrical Engineering and Informatics), I. Varga, B. Németh, P. Moson (BUTE coordination unit), 32 students (BUTE, Dunaújváros Polytechnics). The main objective of the meeting was to present the projects to the new students of the 3 involved higher educational institutions (BudapestPolytechnics students were not present, they will be informed by Ms. Seebauer).
P. Moson (coordinator) opened the meeting and summarized the activities of the consortium, which had been carried out for 6 years. He informed about the general conditions of participation (see September 17, 01).
Th. Pfau analyzed in detail the experience obtained during the placement of the first 19 students. He stated that the placements were organized successfully in general, but some elements (knowledge of German language, more disciplined satisfaction of all elements of the contract with enterprises) should be developed further. He talked about the current problems of the German IT market (1/4th of enterprises has been bankrupted in this year). Dr. Pfau underlined that because of this situation the enterprises are interested only in motivated, well prepared young specialists. However he informed that about 10 PME declared their interest in the participation.
Ildiko Varga informed about the financial conditions. The scholarship will be 1300DM/month (it comes from 3 sources: Leonardo, Phare, enterprise own contribution). The project covers 1 travel (max. 300 EURO), and the insurance costs.
2 participants of the spring practical placements (G. Kiss, J. Vinceller - Multimedia Software GmbH, Dresden) shared their experience with the new students. Among others they mentioned that besides the work they took part in language and professional training as well. They thanked Dr. Pfau for the local (German) organization and regular follow up of the placements.
The 3 university coordinators (Mr. Csopaki, Mr. Kadocsa and Ms Seebauer) informed about the professional side (e.g. diploma work abroad) and the results of their visits to the German companies.
The presentations were followed by an active discussion.
Important deadlines for the students: cv - as soon as possible, start of German courses: October 24. More details (in Hungarian).
October, 2001. According to the decision of the Consortium Meeting in Lajosmizse a project prolongation letter was sent by the coordinator on October,16, 2001 to the Leonardo authorities. The Hungarian National Leonardo Office has modified the deadline of the end of the project. The new deadline is May 31, 2002. As the number of students - candidates is 35 for the remaining 3 INFGERM and 20 INTRAIN mobility, the project probably can be fully realized. The German language training of the students has started.
November 6, 2001. The CNAM presented a document (in French) evaluating the activities of the project, and containing suggestions for the further development.
November 2001. Conferences.
November 8-9, 2001. Leonardo Evaluation Conference. Budapest. In the plenary lecture "Role of Hungarian Partners in the Projects of Foreign Coordinators" by Ms. N. Imre the activities of BUTE (and the Infgerm project) were mentioned as a good practice.
November 22, 2001. Hungarian TEMPUS Foundation. Higher Education Information Day. The coordinator presented (text in Hungarian)the experience of the consortium in Leonardo mobility projects.
November 30, 2001. UNESCO, Paris. The coordinator took part at the conference: "PLACEMENTS ABROAD: STRATEGIES AND SYSTEMS" IAESTE France. P. The conference document contained the printed variant of the "PRACTICAL GUIDE", developed in the framework of MESIPA Leonardo project where BUTE was among the consortium members (for the full electronic version see: www.cefi.org ).
November 30, 2001. P. Moson met Mr. F. Laulan (CNAM) in Paris. The Leonardo .projects (both in realisation /INFGERM, INFTRAIN/ and in preparation /AETE, EU network of alternative training offering institutions/ stages) were discussed.
December 2001. Presentation of statistics about the project by the request of Hungarian Leonardo Officve. Permanent consultations (personal, phone, email) among the consortium members, mainly in 2 topics:
1. Because of different reasons the practical placements will start in spring later then planned. The institutions and the candidates were informed about this fact. Everybody has accepted the new deadlines (e.g. in case of BUTE it is the first week of February 2002).
2. The preparation of the new, 3rd, Leonardo project (INF3).
January 17-20, 2002. Consortium meeting in Zebegény, Hungary. The consortium members (CNAM /Fr/, Ibistra /D/, Dunaferr, BPT, DUP, BUTE /H/) will be represented. The program:
1. Discussion of new elements in the common activities (e.g. follow up of the carrier of previous participants, delivery of a special certificate, supplement to the diploma).
2. Current issues related to the start of the 3rd large group of placements (22 students).
3. Evaluation, future plans.
4 . Others.
Detailed description.
Participants. Representatives of Consortium members: IBISTRA (Th. Pfau), CNAM (J-S. Chantome), BPT (M. Seebauer), DPT (L. Kadocsa), DUF (T. Zupko), BUTE (Gy. Csopaki, A. Penninger). Others (management /P. Moson, B. Nemeth, I. Varga/, students, etc.).
Detailed program.
Jan. 17. Distribution of documentation (INFGERM, INTRAIN Timetables, INF3 Leonardo project, other information materials /map of the site, program etc./).
Jan. 18. Discussion (plenary and individual) of the 3 Leonardo mobility projects presented by the consortium. General description of the situation: There is an important and increasing interest on the students' side toward the placements. Because of the world crisis on the ICT market (in Germany 1/2 of the SMEs finished their activities) it is complicated to find enterprises corresponding to the educational program (especially in this period: start of the new year, holidays etc). Decisions:
1. INFGERM. To send to Germany 5 or 6 students (web designers, electrical engineers, if it is possible from BPT) as soon as possible, as the end of the project is May 31, 2002. The number of students was increased form 2 to 5-6 because of some remaining finances.
2. INFTRAIN. To start the activities of the project with about 5 students. Consider the inclusion of non-standard (not in spring) training periods if there is an enterprise need.
3. INF3. The main ideas of the new Leonardo project (presented on January 18, 2002) were discussed. The consortium applied for the support of 18 practical placements in 2003-04.
Jan. 19. Discussion of new common activities of the consortium, development of cooperation. Main topics:
1. FOLLOW UP. It has been decided to start a follow up procedure both of participating enterprises and students of the project (by this time about 30 students finished their placements at ca. 10 enterprises). Method short questioners combined with a service offer. Enterprises: Th. Pfau, students: management.
2. CERTIFICATE. As the objective is to include the training into the academic program of the participating institutions (credit points, cooperative semester etc.), and it is the reality in most of cases, it was decided not to create a special certificate. A format of a "Reference Letter" will be prepared for enterprises.
3. DISSEMINATION. The results of the project were disseminated by all consortium members see e.g. this timetable). Everybody is asked to inform about these activities the management.
4. EXTENSION. It was decided to investigate the need of enterprises in other engineering students (e.g. mechanical engineers9, partly because of the crisis at the informatics maket.
5. STRUCTURE. About 100 BUTE students took part last year at foreign practical placements (partly co-financed by EU Leonardo program). The question of creation of some kind of university Central Office (similarly to several EU higher educational institutions) has been investigated. Based on the information collected from the Hungarian Leonardo Office (by Gy. Csopaki) about the probable development of the program in Hungary the consortium will present a proposal toward the direction of the university.
6. SMALL ENTERPRISE CREATION. BUTE joined the EPICEE Leonardo pilot project (presented for January 18, 2002) as a partner institution. The aim of the project is to help final year students to join the work market, to create their own small enterprise. It was decided that in case of successful application the results will be applied for the participants of these mobility projects.
7. OTHERS. The consortium was informed about other university-enterprise related activities (AETE project in alternating education, INEER International Network in Engineering Education, Research - www.ineer.org , MESIPA Leonardo pilot project "Evaluation of foreign practical placements" - its results will be used in the INF projects).
Next regular consortium meeting will be on January 16-19, 2003.
March, 2002.
1 student started the practical placement in the framework of INFGERM project. Gy. Csopaki (BUTE, Faculty of Electrical Engineering and Informatics) met the German coordinator in Germany. The question of delay in the realization of activities in INFTRAIN project were discussed. The coordinator worked out new plans for the summer period, and informed about them the partners.
In the March issue of the Hungarian Leonardo Magazine a paper presenting the INF projects was published (pp. 5 -6).
BUTE joined the LeoNet (Leonardo Network). LeoNet is a network of over 79 organizations in 19 countries, all of them charged with academic mobility within the European. vocational training program LEONARDO DA VINCI. It was founded in 1999 and initiated at the EAIE Maastricht the same year. At the EAIE in Leipzig, Germany, in December 2000 it was set into operation. Advantages of joining LeoNet: As a member of Leonet one gets access to the resources of exchange experiences by e.g. ask questions concerning students placements, place job offers etc.
April 11-14, 2002. The coordinator (P. Moson) took part at the LeoNet Workshop, Eindhoven, The Netherlands (Title : Leonardo mobility projects "Project Management and Reporting"). The workshop presented the different methods used by eligible countries in the management of decentralized EU Leonardo mobility projects (which are really different, e.g. in Austria private companies representing several universities organize the whole process of the placements /from the project presentation to the selection, technical organization/, or in Poland the university has its own Leonardo Office). The participants were informed about some current information as well. The workshop gave a possibility for personal contacts with project managers of other countries (e.g. from Germany, Sweden interested in the INF projects). The coordinator discussed the cooperation with several participants.
April-May, 2002. The coordinator asked the participating 3 Hungarian higher educational institutions to present new students profiles for the summer - fall placements. The profiles were presented to foreign partners, enterprises.
May 7, 2002. Visit of Dr. Pfau to Budapest. Discussion of further development, selection of enterprises, presentation of Hungarian candidates ' cv.
June 23-25, 2002. Tiszaug, Hungary. Consortium meeting. Participants: Th. Pfau (IBISTRA), F. Laulan (CNAM), L. Kadocsa (DUP), I: Varga, B. Nemeth, P. Moson (BUTE), G. Kassai (student). P. Levendovszky, K. Madl (BUTE) were informed about the results of the meeting on the following day. Main events (short summary).
EVALUATION of the current state of art of the joint work:
INFGERM project has been successfully carried out. The management will prepare the final report for the deadline (September 30, 2002).
IFTRAIN. 3 students have started their placements. New methods (new enterprises identified by IBISTRA, CNAM, LeoNET network, direct partners of the higher educational institutions, students' contacts etc.) are in process of introduction to increase the number of placements.
INF3. The project has been accepted by the Hungarian Leonardo Office. The signature of the contract is in process. Number of students involved is 15. The planned time of practical placements is Spring 2003.
CURRENT TASKS: The main task is to identify new enterprises (mainly German, but French, Swedish are allowed as well, all partners), new students profiles (higher educational institutions).
FURTHER PLANS. F. Laulan presented a new variant of the AETA Leonardo pilot project related to the alternative (sandwich) type education. The ideas were discussed. Following a discussion a more active participation of Hungary (higher education and enterprises) is proposed, and some widening of the objectives to the investigation of the effects related to the Bologna declaration, European Educational Area. Other possible common Leonardo projects (teachers' training, evaluation, and especially validation of practical experience based on the know-how of CNAM) were discussed. After further investigation L. Kadocsa may propose a cooperation in these fields.
September, October 2002. Return of the last students from practical placements. Preparation of Final report and Finnacial Tables of the project, presentation to the Hungarian Leonardo Office.